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Administrative Assistant in Louisville, KY at PrideStaff

Date Posted: 12/4/2018

Job Snapshot

Job Description

Do you have 3+ years of experience in and Administrative role and are interested in real estate? This could be the position for you! This newly opened Administrative Assistant role is Full Time and Direct Hire. That’s right, you’ll be immediately hired on by the organization as an official employee!

To be successful in this role you should be familiar with completing filing, client management, billing, time entry, formatting, proofreading and editing of documents, travel arrangements, and other assistant functions, but you'll also be assisting a team in creating a smooth office work flow, planning intra-office events, and learning about the real estate market. 

In this position, you'll be expected to consistently follow high standards of business and professional ethic and legal and regulatory requirements when dealing with others and/or performing work activates. To be successful, you must be self-directed, high energy, and have advanced computer skills.

Job Breakdown:
-Serves as first point of contact at front desk
- Answers and manages incoming calls, emails and correspondence
- Receives and interacts with visitors, vendors and companies
- Supports the President and CEO, executives and managers internally and externally by managing
and maintaining schedules, meetings, calendars, and agendas
- Prepares reports, files and retrieves documents
- Maintains and updates internal forms, files and records in accordance with the records retention
policy
- Arranges and coordinates intra-office events
- Orders and maintains inventory of office supplies and other inventories

Qualifications:
-3+ years experience in an Administrative Assistant role
- Effective communication, organization and planning skills
- Attention to detail and accuracy
- Effective and efficient time management
- Professional, polite and clear phone manner
- Proficiency in Microsoft Office Applications
- Ability to work through complex document markups and instructions in a timely manner
- Associates Degree or higher